WAREHOUSE OPERATIONS
• To be responsible for the total GTRC inventory stored in all GTRC owned warehouse facilities and at the leased warehouse facilities in Kuwait. • Comply with supplier ’ s guidelines for storage and for handling inbound shipments. • Accountable for all fixed assets such as product handling equipment, furniture & equipment and responsible for the maintenance of all such assets. Review & renew the prevailing preventive maintenance contracts for all warehouse & office equipments on time. • Comply with food safety standards, fire & safety standards required by our suppliers, Kuwait Municipality and the Kuwait fire department. Conduct periodical fire drills & fire alarm tests to have awareness of fire fighting and emergency fire evacuation. • Comply with the perpetual stock count schedule of Finance & Control and prepare for such stock counts. • Maintain with our major supplier ’ s warehousing standards and ensure that accepted rating is obtained in Annual audits conducted by them. • Ensure warehouse space is efficiently and effectively used to avoid bad storage conditions, waste or any external warehouse storage.
• Ensure that all inbound shipments are handled promptly and avoid any demurrage being paid due to late handling of shipments. • Ensure that proper controls are established to monitor the flow of inbound and outbound products and to follow the FEFO principle. • Comply with prevailing control measures of stock control & invoice control. Implement new control measures if/when needed. • Ensure adequate control measures are in place to control and account all return goods brought by warehouse delivery team and by the sales team. Should comply with routine and urgent sales needs without affecting the control measures. • Manage a total headcount and job titles listed in below table: Operations Manager-Warehousing Operations Manager-Distributions Warehouse supervisor Distribution supervisor Admin assistant Invoice control clerk Storekeeper Product picker Record clerk Forklift operator Delivery drivers Delivery laborers Auto mechanic Car washer/cleaner
DISTRIBUTION & INVOICE CONTROL
• Responsible for the distribution of GTRC sales orders within 24 hours. Ensure maximum quantity/locations are delivered utilizing warehouse vehicle fleet & manpower efficiently, prioritizing the direct to shelf, catering, and seasonal orders. Ensure that achievable tasks are given to the distribution team and review their performance end of each day. • Ensure that all invoices are properly acknowledged by all customers by placing their signature, name and company stamp on our invoice. • Strictly adhere to the company policy & procedure in handling all return goods from customers. Ensure the returns are properly accounted and hand over to the warehouse by the delivery team as per the customer return vouchers. • Ensure that the temperatures of the delivery trucks are maintained by the drivers throughout their journey to suit the product they carry. • Justify the usage of hired transport & casual labors for making deliveries which are excessive to daily delivery capacity. Cost of this must be well monitored and operate as per the budget. • Responsible for finding the best rate possible for hired transport and extra labors used for deliveries. Ensure that proper contracts are in place and reviewed time-to-time with such service providers in accordance with the regulations of the Ministry of Social Affairs (MOSA). • Responsible and accountable for warehouse delivery vehicle fleet per the following:- 1 Custodian forms are signed by each driver for the vehicle 2 That all drivers have valid heavy duty license & registration renewed on time 3 Maintenance of vehicle and cooler unit carried out on time 4 The drivers carry out pre-trip inspections on vehicle and cooler unit 5 The vehicles are kept in hygienic conditions 6 All drivers honor the Kuwait traffic law and no violations done due to carelessness/negligence 7 The drivers do not misuse the pre-paid fuel cards 8 Maintain/monitor daily on-duty and off-duty mileage • Responsible for the implementation of current control measures on issuing goods to warehouse delivery trucks and sales vans. Ensure all van transfers and invoices are accounted and available for audit inspection and if/when required for stock count. • Establish good relation-ship with receiving personal of all GTRC
customers to enhance deliveries.
Apply Online
No comments:
Post a Comment