OVERVIEW:
•The Executive Secretary is responsible for providing secretarial, clerical, office management and administrative support to the Executives.
•The Executive Secretary ensures that work is performed in strict confidence and in accordance with modern professional secretarial principles and techniques.
ESSENTIAL DUTIES:
•The Executive Secretary is responsible for providing secretarial, clerical, office management and administrative support to the Executives.
•The Executive Secretary ensures that work is performed in strict confidence and in accordance with modern professional secretarial principles and techniques.
•Greets visitors and callers politely, handles their inquiries, and directs them to the appropriate person.
•Be responsible to liaise with internal and external contacts on various business needs.
•Performs variety of administrative tasks for the Executives which includes but is not limited to: organizing an appointment calendar, screening visitors and telephone calls, answering routine correspondence, accumulating information for reply to requests by correspondence and/or telephone.
•Types correspondence, reports, forms, contracts, bulletins, manuals, narratives, other documents as required and related office material which may require a familiarity with business, finance, legal etc.
•Gathers and computes information for the Executives on special assignments, regular reports, budgets, or speeches.
•Maintains and organizes the office files; assures that proper security measures are followed concerning confidential files and materials; maintains manuals, regulations, etc.
•Be responsible for ensuring that accurate Minutes of Meetings are taken and approved Minutes are distributed to appropriate personnel.
•Be responsible for scheduling conferences and meetings; contacting individuals to participate, assuring convenient time for all those involved or arranging time changes convenient to all participants.
•Arranges travel reservations for the Executives as and when required.
•Be responsible to open, read, route, and distribute any incoming mail (Faxes, Letters, etc.) and other related material as required.
•Knowledge of modern office procedures, practices, and equipments.
•Knowledge of Company regulations, and procedures.
•Ability to maintain detailed records according to a prescribed format.
•Ability to retrieve and utilize information from multiple sources to complete assignments.
•Ability to compose correspondence dealing with routine inquiries regarding the services or procedures of the organizational unit.
•Knowledge of administrative and clerical procedures.
•Experienced in information and communication management.
•Good typing speed.
•Excellent oral & written communication skills in English is a must.
•Excellent oral & written communication skills in Arabic is preferred.
•Excellent inter-personal skills and the ability to communicate clearly and effectively with varied parties.
•Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management.
•Ability to work under pressure.
•Confidentiality.
•Excellent Team Player
•Time management skills.
Send CV at: hrl@automak.com
•The Executive Secretary is responsible for providing secretarial, clerical, office management and administrative support to the Executives.
•The Executive Secretary ensures that work is performed in strict confidence and in accordance with modern professional secretarial principles and techniques.
ESSENTIAL DUTIES:
•The Executive Secretary is responsible for providing secretarial, clerical, office management and administrative support to the Executives.
•The Executive Secretary ensures that work is performed in strict confidence and in accordance with modern professional secretarial principles and techniques.
•Greets visitors and callers politely, handles their inquiries, and directs them to the appropriate person.
•Be responsible to liaise with internal and external contacts on various business needs.
•Performs variety of administrative tasks for the Executives which includes but is not limited to: organizing an appointment calendar, screening visitors and telephone calls, answering routine correspondence, accumulating information for reply to requests by correspondence and/or telephone.
•Types correspondence, reports, forms, contracts, bulletins, manuals, narratives, other documents as required and related office material which may require a familiarity with business, finance, legal etc.
•Gathers and computes information for the Executives on special assignments, regular reports, budgets, or speeches.
•Maintains and organizes the office files; assures that proper security measures are followed concerning confidential files and materials; maintains manuals, regulations, etc.
•Be responsible for ensuring that accurate Minutes of Meetings are taken and approved Minutes are distributed to appropriate personnel.
•Be responsible for scheduling conferences and meetings; contacting individuals to participate, assuring convenient time for all those involved or arranging time changes convenient to all participants.
•Arranges travel reservations for the Executives as and when required.
•Be responsible to open, read, route, and distribute any incoming mail (Faxes, Letters, etc.) and other related material as required.
•Knowledge of modern office procedures, practices, and equipments.
•Knowledge of Company regulations, and procedures.
•Ability to maintain detailed records according to a prescribed format.
•Ability to retrieve and utilize information from multiple sources to complete assignments.
•Ability to compose correspondence dealing with routine inquiries regarding the services or procedures of the organizational unit.
•Knowledge of administrative and clerical procedures.
•Experienced in information and communication management.
•Good typing speed.
•Excellent oral & written communication skills in English is a must.
•Excellent oral & written communication skills in Arabic is preferred.
•Excellent inter-personal skills and the ability to communicate clearly and effectively with varied parties.
•Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management.
•Ability to work under pressure.
•Confidentiality.
•Excellent Team Player
•Time management skills.
Send CV at: hrl@automak.com
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