Description:
This is an administrative level position within the Office of Admissions. The individual performing in this position is responsible for special projects, administrative, and secretarial support, summarization of documents, and for managing and coordinating office work flow. The Administrative Assistant is accountable to the Director of Admissions and for contributing to the mission, goals, and objectives of the Office of Admissions.
Duties and Responsibilities:
•Translates and summarizes as needed from Arabic to English.
•Schedules and coordinates meetings, appointments, conferences, or teleconferences;
•Prepares travel schedule and makes travel arrangements as necessary for department staff.
•Assists with the printing, distribution, or archiving of routine reports.
•Responds to telephone calls, answers inquiries, and takes messages.
•Establishes, organizes, and maintains files and records; reviews incoming correspondence; and composes correspondence or memoranda as required.
•Drafts meeting agendas and records minutes of meetings as directed.
•Sets and keeps track of timelines, records, and materials for committees as assigned.
•Prepares and distributes various committee materials as directed.
•Collects and compiles data; and prepares reports as directed.
•Performs other duties as assigned by the Director of Admissions.
•Organizational Skills: Working in a methodical and logical manner to manage priorities, deadlines, and workload to complete tasks and projects in a timely manner.
•Communication Skills: Presenting information and representing AUK in a manner such that the intended purpose is achieved.
•Records Management Skills: Sorting and retrieving data.
•Relationship Building: Establishing, strengthening, and maintaining credibility, trust, and confidence with individuals and groups, both internal and external.
•Role Versatility: Adjusting one's own behavior in order to be effective within and among groups and with individuals.
•The ability to deal with walk-in and telephone enquiries throughout the workday, to work some flexible hours, including occasional evening and weekend work.
•The ability to work well with student visitors to the Office of Admissions.
Qualification:
•Associate's degree or diploma in office administration.
•Minimum of two (2) years experience as a secretary, administrative assistant or administrative specialist, with emphasis on practical office management skills. Must have strong interpersonal and communications skills with the ability to deal effectively in a multicultural environment.
This is an administrative level position within the Office of Admissions. The individual performing in this position is responsible for special projects, administrative, and secretarial support, summarization of documents, and for managing and coordinating office work flow. The Administrative Assistant is accountable to the Director of Admissions and for contributing to the mission, goals, and objectives of the Office of Admissions.
Duties and Responsibilities:
•Translates and summarizes as needed from Arabic to English.
•Schedules and coordinates meetings, appointments, conferences, or teleconferences;
•Prepares travel schedule and makes travel arrangements as necessary for department staff.
•Assists with the printing, distribution, or archiving of routine reports.
•Responds to telephone calls, answers inquiries, and takes messages.
•Establishes, organizes, and maintains files and records; reviews incoming correspondence; and composes correspondence or memoranda as required.
•Drafts meeting agendas and records minutes of meetings as directed.
•Sets and keeps track of timelines, records, and materials for committees as assigned.
•Prepares and distributes various committee materials as directed.
•Collects and compiles data; and prepares reports as directed.
•Performs other duties as assigned by the Director of Admissions.
•Organizational Skills: Working in a methodical and logical manner to manage priorities, deadlines, and workload to complete tasks and projects in a timely manner.
•Communication Skills: Presenting information and representing AUK in a manner such that the intended purpose is achieved.
•Records Management Skills: Sorting and retrieving data.
•Relationship Building: Establishing, strengthening, and maintaining credibility, trust, and confidence with individuals and groups, both internal and external.
•Role Versatility: Adjusting one's own behavior in order to be effective within and among groups and with individuals.
•The ability to deal with walk-in and telephone enquiries throughout the workday, to work some flexible hours, including occasional evening and weekend work.
•The ability to work well with student visitors to the Office of Admissions.
Qualification:
•Associate's degree or diploma in office administration.
•Minimum of two (2) years experience as a secretary, administrative assistant or administrative specialist, with emphasis on practical office management skills. Must have strong interpersonal and communications skills with the ability to deal effectively in a multicultural environment.
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